New DocuSign Approval for Donations and Sponsorships

Under UCSF policy, the office of University Relations, in partnership with Supply Chain Management, oversees and administers a program of charitable giving and support for the community on behalf of the campus. In line with this policy, departments large and small contact University Relations for review and approval of their donations and sponsorships to non-profit organizations, and University Relations ensures that these donations are made to appropriate parties, for appropriate reasons, in order to protect the mission of the University. Once University Relations confirms approval, departments follow their internal purchasing and approval procedures.

Up until now, UCSF has been operating with a strict “wet signature only” process. However, in response to feedback from numerous departments about the timeliness of approvals, University Relations is implementing a new DocuSign approval flow for sponsorship and donation requests, with the support of Supply Chain Management, the Controller’s Office, and the Chancellor’s Office. It is our hope that, especially for higher dollar donations requiring the Chancellor’s signature, this new approval flow will speed up the process of reviewing and approving sponsorship and donation requests. 

Going forward, please continue to email your sponsorship and donation requests to Edward Samayoa ([email protected]), University Relations’ Operations Manager, for initial review. As always, please include the Supplemental Form for Donations & Charitable Contributions along with all relevant backup documentation, including invoices, solicitations, etc., with your request. University Relations will initiate the DocuSign approval flow, and will include the original requester’s email address in the flow so that the requester will automatically receive the fully-signed request packet once all approvals have been recorded.

Thank you for your continued generosity and partnership, and please feel free to direct any questions you may have about UCSF’s program for charitable giving to non-profit organizations to Edward Samayoa, Operations Manager at University Relations ([email protected]) or Michael Fortes, Director of Office Operations and University Relations ([email protected]).