In last month’s newsletter, we announced the successful completion of several long-term facility rental agreements. This is an ongoing initiative by our Supply Chain Management (SCM) Strategic Procurement team to enhance UCSF’s event hosting capabilities and reduce friction within our procurement process.  

We currently have nine long-term agreements: 

• Wedgewood Weddings at the Presidio
• The Luma Hotel 
• Rawlston White Retreat 
• Stanford Court Hotel
• Oakland Museum of California
• Ruth Bancroft Gardens
• The Exploratorium
• Mission Rock
• Atwater Tavern ^New!

We hoped these agreements would save everyone involved in the procurement process some time. We’re happy to report that we, indeed, see a reduction in processing time when the campus uses pre-contracted venues.   

The table above presents data from the facility rental requisition process spanning February 1, 2024, to May 31, 2024. During this time, the campus initiated a total of 159 requisitions for facility rentals. Those requisitions processed through our agreement suppliers experienced a reduction in processing time by five days compared to those with non-agreement suppliers. 

The time saved in the process results from administrative efficiency and the pre-negotiated terms and conditions embedded in these agreements. We've streamlined the process by eliminating the need for lengthy negotiations over legal terms with each new requisition. 

This achievement was only possible with the dedicated efforts of our team of professional buyers. 

We encourage our campus community to continue utilizing these agreements for event needs. For information on how to book a facility for events or meetings, review Facility Rental Agreement. 

“We look forward to seeing the increased efficiency and predictability these agreements bring to our event-hosting capabilities.” – Andrew Clark, SCM Strategic Procurement Executive Director