BearBuy Tips & Tricks

Click on the title to read more about each article.




When should I use the Facility Rental form in BearBuy?


August 16, 2022


I need to close a purchase order (PO) with expired accounting codes and will submit a BearBuy Change Order Request. Can I use the expired accounting codes in the BearBuy cart with the Change Order Request form?


July 12, 2022


The accounting codes on a purchase order (PO) expired. Unpaid vouchers on the PO need to be paid using new funding. If I submit a Change Order Request Form to change the PO accounting codes, will this also automatically change the funding codes on unpaid vouchers?


June 14, 2022


Which BearBuy forms don’t generate a purchase order (PO) for the supplier?

Payment Request, Meeting & Entertainment Payment Request, After The Fact PO.


May 17, 2022


Where can I find contact information for UC contract suppliers, such as AT&T, Verizon, Airgas, FedEx, ReadyRefresh, or Stericycle?


March 15, 2022


Where can I find the payment status of a voucher (invoice) in BearBuy?  


February 14, 2022


An invoice was attached to the Change Order Request that I submitted to reopen a purchase order (PO). Why was the invoice not paid? 


February 14, 2022


I returned an item that I purchased using a BearBuy Purchase Order (PO) but the PO is now closed. Do I need to submit a BearBuy Change Order Request to reopen the PO and process the credit memo? 


February 14, 2022


Do I need to include shipping and sales tax when I create a purchase order (PO)? 


January 18, 2022


A catalog supplier has updated their pricing this year after I issued the purchase order (PO). Do I need to submit a BearBuy change order request to revise the PO? 


January 18, 2022

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