Supply Chain Management (SCM) is continuing to work on the department’s BearBuy invoicing and payment process project and we want to share updates.

All vendors working onsite at UCSF are required to comply with pandemic-related federal, state and local public health orders as well as UCSF’s policies. All vendors performing work onsite at UCSF are subject to the following: • UCSF Vendors and Contractors COVID Vaccination Requirements (detailed below) • UCSF Vendor & Campus Guest Daily Health Screening • UCSF face covering/universal mask policy • UCSF Travel Policy

In an effort to ensure all orders in BearBuy are able to pass internal and external audit, effective October 1, 2021, Supply Chain Management (SCM) began requiring Source Justification and Price Reasonableness for orders over $100,000. SCM has added justification text boxes to the After-the-Fact form in BearBuy and will require that documentation before processing the order.

Due to payroll tax reporting deadlines and the number of pay periods remaining in 2021, all employee relocation expense reimbursement claims must be emailed to [email protected] and received by November 1 for processing and payment by the end of 2021. The expense claims must be complete, policy compliant, and have the appropriate approvals in order to be paid in 2021.  Relocation expense reimbursement claims that are incomplete or received after the deadline will be reimbursed in or after January 2022.